Graduate forms
These graduate forms are available to students who are on-course, which you will need to complete at the relevant stages of your degree. Students are responsible for submitting applications in good time to meet applicable deadlines. In most form links below, you will be redirected to Student Self Service to complete the form. You will find the relevant forms under My Student Record tab. For some graduate form requests you will be directed to complete a manual form and send to the relevant team for processing.
Contact your Graduate Studies Assistant contact or departmental graduate administrator if you need help or advice.
Milestone forms
| Transfer Status | Refer to the Key milestones for DPhil students webpage or the Key milestones for MLitt and MSc by Research webpage for specific guidance on the process for and timing of the transfer from PRS to DPhil/MLitt/MSc (Res) status. Refer to the Examination Regulations and your course handbook for further information. | Reference: GSO.2 | Process: Student Self Service |
| Confirm DPhil Status | Refer to the Key milestones for DPhil students webpage for specific guidance on the process for and timing of confirming your DPhil status. Refer to the Examination Regulations and your course handbook for further information on the process. | Reference: GSO.14 | Process: Student Self Service |
Adjustment to Assessment Arrangements (Research Students)
| Adjustment to Assessment Arrangements | For adjustments to the assessment arrangements for their Transfer of Status, Confirmation of Status, and the final oral examination. | Reference: GSO.19 | Process: Word form |
| Directors of Graduate Studies and Administrators guidance | Adjustments to the assessment arrangements for disabled students. | Reference: GSO.19b | Process: |
| Adjustments for disability guidance | Guidance for Adjustments for disability (Research students). | Reference: GSO.19c | Process: |
Examination forms (Research Degrees)
Refer to the Research examinations webpage for further information on the submission and examination processes. The Examination Regulations and your course handbook will also provide further information.
| Appointment of Examiners | Appointment of Examiners (includes application for a time-specific viva). | Reference: GSO.3 | Process: Student Self Service |
| Appointment of Examiners MPhil Law and MPhil Socio-Legal Research | Appointment of Examiners for students of MPhil Law and MPhil Socio-Legal Research. | Reference: GSO.27 | Process: Student Self Service |
| Dispensation from Consultation of Thesis (Current students) | Dispensation Consultation of Thesis. Refer to Dispensation Guidance notes. | Reference: GSO.3c | Process: Student Self Service |
| Dispensation from Consultations of Thesis (Alumni) | Dispensation Consultation of Thesis. Alumni should download the form using the link provided and e-mail it to the relevant Graduate Studies Assistant. Refer to Dispensation Guidance notes. | Reference: GSO.3c | Process: Word form |
| Declaration of Co-Authorship (Economics) | Appointment of Examiners - Declaration of Co-Authorship for Economics Students only. Send completed form to [email protected] | Reference: Econ.03 | Process: Word form |
Other Application forms
| Change to mode of study | This form is for use by students studying a programme which is already offered both full-time and part-time basis who wish to change from full-time to part-time study (or vice versa). | Reference: GSO.4 | Process: Student Self Service |
| Deferral of transfer of status | The maximum number of terms for which deferral of transfer may be approved is two terms for a full-time student or four terms for a part-time student. If you have already reached this limit but wish to apply for a further deferral do not fill this form in. Contact your Graduate Studies Assistant for further information. | Reference: GSO.2b | Process: Student Self Service |
| Deferral of Confirmation of Status | The maximum number of terms for which deferral of confirmation may be approved is three terms (for both full-time and part-time students). In certain subjects (for example, Doctoral Training Programmes) or where admission has been direct from MPhil to DPhil, one or more of these terms may have been automatically granted – please refer to the special regulations for your degree or contact your Graduate Studies Assistant for clarification. If you have already reached this limit but wish to apply for a further deferral do not fill this form in. Contact your Graduate Studies Assistant for further information. | Reference: GSO.14b | Process: Student Self Service |
| Extension of Time | The maximum number of terms’ extension which may be approved is six terms for full-time DPhil students, and up to three terms for MLitt and MSc by Research students. For part-time students, extensions of time can be given for up to three terms. | Reference: GSO.15 | Process: Student Self Service |
| Suspension of Status | Student can request a suspension of status. The maximum number of terms’ suspension which may be approved is six terms for PGR students. For PGT students, the number of terms permitted is equivalent to the length of the course, i.e. for a one-year course, three terms; for a two-year course, six terms. If you have already reached this limit but wish to apply for a further suspension, you must contact the relevant Graduate Studies Assistant for further information. Refer to further information about suspension of status. | Reference: GSO.17 | Process: Student Self Service |
| Suspension of Status - Family Leave | Suspension of Status for maternity, extended paternity and adoption leave (family leave). | Reference: GSO.17b | Process: Student Self Service |
| Return of Suspension of Status | Return from Suspension of Status, to confirm details of when the student is ready to return to study. | Reference: GSO.17a | Process: Student Self Service |
| Extension of Time for Minor or Major corrections | Extension of Time for Completion of Minor or Major Corrections (available to students who submitted their thesis before 12 October 25) | Reference: GSO.18 | Process: Word form |
| Reinstatement | Reinstatement may only be considered when no more than twenty-four months have passed since a student’s enrolment was withdrawn, and they had not already, before withdrawal, spent the maximum permitted number of terms (plus permitted extension of time) on course. Further information about reinstatement is available on the Changes in student status webpage or from the relevant Graduate Studies Assistant. | Reference: GSO.23 | Process: Word form |
| Withdrawal | Notification of withdrawal from programme of study. Further information about withdrawal is available on the Changes in student status webpage. | Reference: GSO.29 | Process: Student Self Service |
| Post-outcome suspension of status | Available to graduate research students who submitted their thesis for the first The length of suspension that may be approved is between 4 weeks (minimum) and 52 weeks (maximum). | Process: Student Self Service | |
| Post-outcome suspension of status (parental leave) | Post-outcome suspension of status for maternity, extended paternity and adoption leave (family leave). Available to graduate research students who submitted their thesis for the first time on or after 12 October 2025, and received any outcome, including minor corrections. The length of suspension that may be approved is between 4 weeks (minimum) and 52 weeks (maximum). | Process: Student Self Service | |
| Application for exceptional post-outcome suspension of status | This form should only be used in exceptional circumstances by graduate research students who submitted their thesis for the first time on or after 12 October 2025, and are not eligible to access the online application form. The length of suspension that may be approved is between 4 weeks (minimum) and 52 weeks (maximum). | GSO.33 | Process: Word form |
Forms for changes of circumstances
If you are experiencing changes to your circumstances and require appropriate adjustments to your study timescales and arrangements, you may need to complete one of the following Graduate forms once you have discussed your options with your supervisor, Director of Graduate Studies and/or college advisor as appropriate. Postgraduate research students can consult Changes of circumstances for postgraduate research students for guidance on potential options.
| Change to mode of study | This form is for use by students studying a programme which is already offered both full-time and part-time basis who wish to change from full-time to part-time study (or vice versa). | Reference: GSO.4 | Process: Student Self Service |
| Deferral of transfer of status | The maximum number of terms for which deferral of transfer may be approved is two terms for a full-time student or four terms for a part-time student. If you have already reached this limit but wish to apply for a further deferral do not fill this form in. Contact your Graduate Studies Assistant for further information. | Reference: GSO.2b | Process: Student Self Service |
| Deferral of Confirmation of Status | The maximum number of terms for which deferral of confirmation may be approved is three terms (for both full-time and part-time students). In certain subjects (for example, Doctoral Training Programmes) or where admission has been direct from MPhil to DPhil, one or more of these terms may have been automatically granted – please refer to the special regulations for your degree or contact your Graduate Studies Assistant for clarification. If you have already reached this limit but wish to apply for a further deferral do not fill this form in. Contact your Graduate Studies Assistant for further information. | Reference: GSO.14b | Process: Student Self Service |
| Extension of Time | The maximum number of terms’ extension which may be approved is six terms for full-time DPhil students, and up to three terms for MLitt and MSc by Research students. For part-time students, extensions of time can be given for up to three terms. | Reference: GSO.15 | Process: Student Self Service |
| Suspension of Status | Student can request a suspension of status. The maximum number of terms’ suspension which may be approved is six terms for PGR students. For PGT students, the number of terms permitted is equivalent to the length of the course, i.e. for a one-year course, three terms; for a two-year course, six terms. If you have already reached this limit but wish to apply for a further suspension, you must contact the relevant Graduate Studies Assistant for further information. Refer to further information about suspension of status. | Reference: GSO.17 | Process: Student Self Service |
| Suspension of Status - Family Leave | Suspension of Status for maternity, extended paternity and adoption leave (family leave). | Reference: GSO.17b | Process: Student Self Service |
| Return of Suspension of Status | Return from Suspension of Status, to confirm details of when the student is ready to return to study. | Reference: GSO.17a | Process: Student Self Service |
| Extension of Time for Minor or Major corrections | Extension of Time for Completion of Minor or Major Corrections (available to students who submitted their thesis before 12 October 25) | Reference: GSO.18 | Process: Word form |
| Reinstatement | Reinstatement may only be considered when no more than twenty-four months have passed since a student’s enrolment was withdrawn, and they had not already, before withdrawal, spent the maximum permitted number of terms (plus permitted extension of time) on course. Further information about reinstatement is available on the Changes in student status webpage or from the relevant Graduate Studies Assistant. | Reference: GSO.23 | Process: Word form |
| Withdrawal | Notification of withdrawal from programme of study. Further information about withdrawal is available on the Changes in student status webpage. | Reference: GSO.29 | Process: Student Self Service |
| Post-outcome suspension of status | Available to graduate research students who submitted their thesis for the first The length of suspension that may be approved is between 4 weeks (minimum) and 52 weeks (maximum). | Process: Student Self Service | |
| Post-outcome suspension of status (parental leave) | Post-outcome suspension of status for maternity, extended paternity and adoption leave (family leave). Available to graduate research students who submitted their thesis for the first time on or after 12 October 2025, and received any outcome, including minor corrections. The length of suspension that may be approved is between 4 weeks (minimum) and 52 weeks (maximum). | Process: Student Self Service |
Process & Guidance for Staff and Examiners
Further information can also be found on the Research Degrees webpages.
Guidance for students who submit for the first time from 12th October 2025
| DPhil Examiners guidance (from MT25) | Memorandum of guidance for DPhil Examiners | Reference: GSO.5 | Process: |
| MLitt Examiners guidance (from MT25) | Memorandum of guidance for MLitt Examiners | Reference: GSO.7 | Process: |
| MSc by Research Examiners guidance (from MT25) | Memorandum of guidance for MSc by Research Examiners | Reference: GSO.7a | Process: |
| Submitting a thesis guidance (from MT25) | Notes of Guidance for research examinations for students submitting their thesis | Reference: GSO.20a | Process: |
| DM Examiners guidance (from MT25) | Memorandum of guidance for DM Examiners | Reference: GSO.32 | Process: |
| MPhil Law Examiners guidance (from MT25) | Memorandum of guidance for MPhil Law Examiners | Reference: GSO.41a | Process: |
Guidance for those students who submitted for the first time before 12th October 2025
| DPhil Examiners guidance (before MT25) | Memorandum of guidance for DPhil Examiners | Reference: GSO.5 | Process: |
| MLitt Examiners guidance (before MT25) | Memorandum of guidance for MLitt Examiners | Reference: GSO.7 | Process: |
| MSc Examiners guidance (before MT25) | Memorandum of guidance for MSc Examiners | Reference: GSO.7a | Process: |
| Submitting a thesis (before MT25) | Notes of Guidance for research examinations for students submitting their thesis | GSO.20a | Process: PDF |
| MPhil Law Examiners guidance (before MT25) | Memorandum of guidance for MPhil Law Examiners | Reference: GSO.41a | Process: |