Student Self Service

To generate your enrolment certificate, follow the link shown below on Student Self Service.

The Disability Information drop-down contains a list provided by HESA (Higher Education Statistics Agency.

If you select a disability option, you will be prompted to state whether you receive Disabled Student Allowance.  If you select “Two or more disabilities” you will be asked to state what they are. For certain disabilities you will be asked about additional support needs. For a disability of “Not Listed” you can enter free text (max 50 characters).

You will be asked to provide information about how you are planning for your career. The information will be used by the Careers Service, who may use it to alert you about events, training programmes, careers fairs, internships or other opportunities that may be of interest, based on your answers. The data will be shared in an anonymised and aggregated form with Departments, College, Divisions and Administrative sections of Oxford University for statistical purposes. You can select ‘Prefer not to say’ when answering these questions.

Your data privacy is extremely important and your data will never be passed on to a third party. You can read the Careers Service Privacy Policy here.

Beneath the Career plans and employability skills section are two questions regarding receiving communication from the Careers Service; so you can Opt in and/or Opt out of Career Service and employer emails.

Additional questions regarding Language Skills appear at the bottom of the screen during Registration. These questions are optional.

You will be advised by email when the examination entry window is opening and closing. You are able to view your compulsory assessments and select any elective assessments according to the examination regulation for your subject; these rules will be displayed to help you with your selection. A 'Selections not valid' or a 'Too many assessments' message will be displayed if you make an error.  When the correct amount of assessments have been selected a green tick will display. When your selection is complete, the examination and assessments entered will be summarised for you to view on a confirmation screen. You can also view any examination alternative arrangements. Ongoing permissions will be recorded in Student Self Service.

Personal examination timetables are available in Student Self Service. The online timetables are print-friendly and include details of any alternative arrangements that you may have been granted and easy access to examination location maps. You will receive an automated email when your timetable becomes available, a reminder prior to the examination and a notification of any changes. 

You can access your personal examination timetable under the Examination Timetables link, in the My Exams section of Student Self Service.  Please note: The Student Self Service screen will not display any examination information until your timetables are available.

You will be advised by email when you are able to view your current course assessment results (examination papers and/or submissions) and result for the year (if applicable). If you are completing your studies you will also be able to view your final classification. You will be able to view your academic and assessment history including details of previous courses, completion dates and degree awarded.

If you are taking a graduate course, you will receive an email when your supervision reporting window opens, from [email protected]. The notification will include details of where to find the ‘My Supervision Reporting’ section in Student Self Service, and how to submit your self-assessment report. Details are in the Student Self Service guide.

Training Needs Analysis

Research students will submit their Training Needs Analysis (TNA) using the web-based form in GSR. A small number courses in MPLS use a template document, so if you are given the option to use the web form or upload a document and your department has provided you with a template document, you will need to use the upload option (valid file types for upload are .pdf or xdoc).

Historic reports
Student Self Service will be available to you for 12 months following the completion of your course, and you will be able to view your reports until the end of that period.

About your contacts
You can view your contacts at any time, but please be aware that departmental and college staff may update these in the lead up to your reporting period. If, during your reporting window, any of your supervisor contacts need updating, please inform your graduate studies contact. If any of your college advisor contacts need updating, please inform your college’s administrative office.

If you previously used GSS
Details about the changes are available online. 

Where can I find out more about supervision reporting and GSR?
Everything you need to know is included in your graduate handbook, and the Student Self Service Manual.  Frequently asked questions are available.

Frequently asked questions and support
For help with using GSR, please contact the Student Systems Support Centre: [email protected] or 01865 (2)84848 (opening hours: 8.30am-5pm, Monday-Friday excluding Bank Holidays and fixed closure days).  Frequently asked questions are available.

Students can select from the following on-line application forms, that follow a digitised approvals workflow.  The forms are more accessible via a webform, and suggested use is via a laptop or larger screen, however they are also available on phones and tablets.

How will I access my on-course applications?

Graduate students will access the forms by using web links on the Graduate forms webpage, or in the My Student Record section of Student Self Service. Your student number and other relevant personal and course details will be pre-populated.

The following Graduate Studies Office online forms are available:

 Application to transfer status (GSO.2)

Deferral of Transfer of Status (GSO.2b)

Appointment of Examiners (GSO.3)

Dispensation from consultation of the thesis (GSO.3c) 

Change of mode of study (GSO.4)

Change of Thesis Title (GSO.6)

Application to confirm DPhil status (GSO.14)

Deferral of Confirmation of Status (GSO.14b)

Extension of Time (GSO.15)

Suspension of status (GSO.17)

Return from suspension of status (GSO.17a)

Suspension of status for maternity, extended paternity and adoption leave (GSO.17b)

Change of supervisor or appointment of joint supervisor (GSO.25)

Appointment of Examiners - MPhil Law / Socio-Legal Research (GSO.27)

Change of Programme of Study (GSO.28)

Notification of Withdrawal from programme of study (GSO.29)

If you have a Student Support Plan uploaded, then you will be able to access this from My Student Record. If a plan is uploaded for you, then you will see the following:

• A link to your Plan, showing when it was uploaded
• Details of who (staff) can see the Plan through eVision
• Guidance text on how to find support related to the Plan

To access your Plan, click on the View Plan link. 

You will receive an email when your degree ceremony booking window is open. You will select from a list of ceremonies at which your college is presenting to attend, decline, cancel or attend in absentia.

Students currently studying for a taught course at the University and applying to carry on to a research course with no break in their study can apply for readmission using Student Self Service. You will receive an authorisation code at the appropriate readmission application period, in order to submit your application fee, free. This code will be displayed in Student Self Service on the My Student Record page.

Eligible readmission candidates are: any MSt, MSc, MPhil, MPP, MFA, BPhil or MTh, BCL and Magister Juris students who wish to progress to the MPhil in Law. Candidates for the Saïd Business School DPhil in Management Studies or the DPhil in Financial Economics should apply using the application form available from the Saïd Business School's website.

The readmission form is also used to apply for University scholarships so you must ensure that you submit your readmission form in time for the scholarship deadlines.

Information on the readmission process is available from the Graduate Admissions Application guide page.

You will continue to be able to access Student Self Service  for twenty-three months after you have finished your course. Please remember to update your contact details before you leave, particularly your future contact email address and postal address to ensure that you receive your examination results. This information will be updated in the University alumni database so you are kept up to date with alumni news.

Beneath the Career plans section are two questions regarding receiving communication from the Careers Service; so you can Opt in and/or Opt out of Career Service and employer emails.